Kyiv City Notary District
Notary Horburov Kirill Evgenovich
Certification of the signatures of the participants of the legal entity on the minutes of the general meeting
The minutes of the general meeting are a notarized document intended to record the decisions made at the meeting of the members of the limited liability company - LLC.
Since November 2, 2016, Ukraine has introduced amendments to the Law "On State Registration of Legal Entities, Individual Entrepreneurs and Public Organizations", according to which notarization of signatures in the minutes of general meetings is mandatory.
Most often, the protocol is drawn up to solve the following issues:
- Change in the composition of the founders LLC;
- Change of location of the company;
- Change of KVED (classifications of the type of economic activity);
- Change of company director, etc...
Notary Horburov Kirill Evgenovich
Honored lawyer of Ukraine
Kyiv, str. Pirogov, 2
How to certify the signatures of the participants of the legal entity on the minutes of the general meeting
The procedure of notarization of signatures in the minutes of meetings of the participants of a legal entity consists of the following stages:
- Organization of the event at the initiative of the founder(s) of the LLC;
- Preparation of a correctly executed protocol form;
- ID cards of those present;
- Explanation to members of the meeting of their rules and duties;
- Supervision of the legality of the voting procedure and completion of the protocol;
- Registration of the protocol in the unified notary register and recording of the entry number on the protocol;
- Issuance of the certified original of the document to an authorized person.
* Minutes of meetings are kept in the materials of the legal entity for at least 3 years.
Necessary documents:
- Certificate of registration of a legal entity;
- Originals of passports and personal identification number for identification of participants of meetings;
- If necessary, an order confirming the employment of meeting participants in the company.
Order certification of the signatures of the participants of the legal entity on the minutes of the general meeting
We reduced to a minimum the client's waiting time, as well as completely eliminated the possibility of notarial errors when drawing up agreements, contracts, powers of attorney and other documents.
Clients who contacted us, are not engaged in collecting documents for the execution of the agreement, this is done by specialists of the notary office.
It is enough to order the service and pick up the document at the appointed time.
According to the decision of the founder of the company, the course of meetings of the participants of the legal entity can be recorded in a protocol, which in turn provides legal guarantees not only for the founder, but also for the rest of the participants of the event.
This is due to the fact that any legally formalized decision set out in the protocol acquires full legal effect from the moment of certification and can be used as evidence in legal disputes. That is, such a protocol is an official act within the community that records and legitimizes the decisions made.
The minutes of meetings of members of a legal entity are the best guarantee for all members of the community. However, one should not forget about the general rules of keeping business documentation, in particular, it is important that the document is correctly drawn up and the necessary details are placed everywhere.
Any document, including a protocol, without a signature, date or other details is considered null and void, which indicates that the document is not valid.
It is also important to carefully read what we are signing. Rarely, but there are situations when the essence of the adopted decisions was not sufficiently explained to the participant of the meeting intentionally, for personal purposes or accidentally, as a result of which he "blindly" signed his consent to his dismissal and the transfer of the position of director to another member of the meeting.
All this, as a rule, is followed by protracted court proceedings, which, by the way, you have to pay out of pocket, and in the end the advantage will still be given to the opponent, because the presence of a signature indicates that the document has been read and understood by a member of the community.
Notary Kyiv, Shevchenkivskyi district
St. Pyrogova, 2, University subway
Daily 08:00-20:00
Horburov Kirill Yevhenovich
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